Office Manager

Permanent employee, Full-time · Helsinki

Would you like to work in a growth company backed by Sapphire Sports and Global Founders Capital? With our truly multicultural and dynamic work community of professionals, Flowhaven has been nominated as one of Accel's top 100 European and Israeli cloud companies to watch in 2021.
Flowhaven is a software solution on a mission to lead the licensing on a brighter world by creating modern tools that bring simplicity, efficiency and clarity to all parties in the licensing process. We work with incredible companies and brands across TV, film, games, animation, sports, and more. With our Salesforce-based solution, we’re making streamlining operations and maximizing revenues easier than ever.
Flowhaven is headquartered in Helsinki, Finland, with growing teams in Los Angeles and New York. 

Flowhaven is seeking a detailed oriented & tech-savvy Office Manager to support the company's growth. By nature, you are a proud generalist who is not afraid to learn new skills. This role will be a crucial part of the Operations team, ensuring smooth global operations, office management and process development. Apart from continuous improvement of processes, you will be the go-to person for the Flowhaven staff in various administrative tasks and making sure that our Helsinki HQ is a great place for our employees. From time to time, you will also assist in travel arrangements and event planning. 

This is a full-time office-based position in Helsinki, Finland.

Responsibilities include for example:

  • Vendor management

  • Office management

  • Mobile Device management

  • Cyber security management

  • Hardware, Software and access management

  • Internal and external compliance processes

  • Policy & Process documentation

  • Financial tasks such as accounts payable and receipt management

In order to succeed in the role:

You should have:

  • 4+ years of experience in office/operations management, preferable in a growth company

  • Prior experience in IT management

  • Great communication skills in both Finnish and English

  • Attention to detail

  • Great IT skills

  • Self-directed individual contributor, we appreciate proactivity

  • Ability to work productively in a fast-paced, team-oriented environment with a smile and a sense of humor

  • Curious and excited to learn

We see as a huge plus: 

  • Prior experience of working with different international certificates (such as ISO standards)

  • Previous experience using Netvisor

We offer:
  • A chance to grow within the company

  • An opportunity to make a real difference in a dynamic work environment

  • A work community that supports your personal development and wellbeing

  • An internationally diverse team of technically strong professionals

  • Competitive salary

  • Well-formed benefit package

Why us?
Flowhaven is building an international organization with core values being ​collaborative culture and growth. We are constantly looking for new ways to support our employees to be able to give their best performance and grow within the company while still maintaining that healthy work-life balance.
Please send us your CV and cover letter. We will hire once we have found the right person.
We hope to hear from you soon!
Take a look at the team:
See the team here!

If you have any questions regarding the position, please reach ​out to the hiring manager of this position: Hanna Raeluoto hanna(a)
Join us!
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